Runnemede Youth Athletic Association Bylaws
Article I Name
Article II Objectives
Article III Officers and Trustees
Article IV Meetings
Article V Managers and Head Coaches
Article VI Membership
Article VII Governing & Monetary Policy
Article VIII Playing Rules
Article IX Voting Procedures
Article X Committees
Article XI Standards
Article XII RYAA Auxiliary
Article XIII RYAA Litigation Policy
Last Update 4/8/08
Article I
NAME
Section 1. This organization is known as the Runnemede Youth Athletic
Association, Inc., and is incorporated with the Secretary of State of the
State of New Jersey in accordance with the State laws regarding non-profit organizations. The charter of the organization is on display in the clubhouse. The official colors of this organization are green, white and black or any combination thereof.
Article II
OBJECTIVES
Section 1. The objectives of the Runnemede Youth Athletic Association, Inc. shall be to implant firmly in the youth of the community the ideas of sportsmanship, honesty, discipline, courage and reverence so that they may carry these principles, along with the teaching and guidance of their parents and educators, from their adolescent years into adulthood.
Section 2. These objectives will be achieved by providing supervised, competitive athletic programs and games. The supervisors shall bear in mind that the attainment of exceptional skills or the winning of games (although encouraged by practice and repetition) is secondary, and molding of future adults is the prime purpose of this organization.
Article III
OFFICERS & TRUSTEES
Section 1. The R.Y.A.A. shall be directed by a duly elected Executive Committee consisting of a President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer and Assistant Treasurer. This committee shall be elected at the first meeting night in February with the newly elected officers beginning their term on the last meeting night of February. This committee shall be elected by a majority vote of a quorum of the eligible voting members present on election night. (An eligible voting member being one who attends 12 or more of the regular business meetings during the year, of the twelve, a member must attend 50% of the regular meetings in any 90 day period preceding a vote. Meeting attendance will include the 1st meeting of February for elections of officers and trustees)
Section 2. There shall be a duly elected Board of Trustees consisting of six members who shall be elected at the annual election meeting night, and shall serve as follows: Each year three trustees will be voted into office for a two year term. If the election is held in an even year Ex: 2008 then they are in office for 2008, 2009 and will be eligible for re-election in 2010.
The Board of Trustees shall be appoint by majority vote a member to fill the unexpired term of a trustee who has resigned or who has been removed. Ex: If a the trustee that is leaving office is up for re-election in 2010, then the newly appointed trustee term will also be until 2010. (Adopted 4/8/08)
Section 3. The Executive Committee and the Board of Trustees must attend at least two business meetings per month or may be recalled by the majority vote of quorum of the members present at a regular business meeting and may be replaced by an appointed member. The President shall appoint a member to fill the unexpired term of an Executive Committee member who is recalled. The Board of Trustees shall appoint, by majority vote, a member to fill the unexpired term of a Trustee who is recalled.
Section 4. The following rules shall govern eligibility for office:
A. Any member of the organization, in order to become eligible to serve on the Executive Committee or Board of Trustees must be an eligible voting member.
B. The Executive Committee shall be elected annually. All Executive Committee members are eligible to be re-elected for consecutive terms of office.
C. Nominations for the Executive Committee and the Board of Trustees shall be held from the 1st and 2nd meeting of January of each year. The election shall be held on the 1st meeting night of February, and the newly elected officers shall begin their term of office on the second meeting night in February of each year. All eligible members nominated for any office must be present or send a letter of intent stipulating willingness to hold an office and what particular office. Any member nominated and defeated for one office may be nominated and run for another office. This may be done on election night. No one may hold more that one elective office. The Recording Secretary will post on the bulletin board the list of members who have attended the required meetings to be nominated for office and a list will be posted showing the names of those members who are eligible to vote only. Both these lists will be posted on the second meeting night of January each year.
D. Voting shall be done by secret ballot only, and the votes will be counted by a committee appointed by the President consisting of three members of the Existing Committee or Board of Trustees. (Any three members of either committee or combination of three from both committees.)
E. The business and term of office year will begin the second meeting night in February and will end the first meeting night in February.
Section 5. Duties and powers of the executive committee.
A. President:
1. Preside over all meetings of the general body and executive committee.
2. Call meeting when lawfully requested. (This is in the event of an emergency meeting to be held on a night other than the regular scheduled meeting.)
3. Appoint all committee chairmen.
4. Appoint eligible voting members to all elective offices not filled at election time, immediately upon starting a new term of office.
5. Appoint eligible voting members to all elective offices that become vacant. (All officers appointed in this fashion must run for election at the end of the current year even though the term they are appointing to have additional years remaining.)
6. Perform all assignments as directed by the body.
7. Act as a member ex-officio of all committees.
8. Act as liaison for the R.Y.A.A. in all business concerning the R.Y.A.A. Auxiliary.
9. Cast the deciding vote in the event of a tie on any vote taken by the general membership or the Executive Committee.
10. The President shall appoint the Commissioners for the following activities:
a.) Little League Baseball (he\she shall be in charge of all leagues involved.)
b.) Senior League Baseball and Garden State League Baseball. (Or any other league requiring our players to travel during the regular season)
c.) Basketball (One person shall handle the Senior and Junior leagues.)
d.) Soccer.
e.) Any other sport adopted.
B. Vice-President
1. Act as the presiding officer in the absence of the President at all general membership meetings and meetings of the Executive Committee.
2. Act as liaison with the R.Y.A.A. Auxiliary if the President cannot attend a scheduled meeting.
3. Assist the President as required.
4. Assume the office of the President if it is vacated, and remain in the office for remainder of the year.
5. Act as liaison with the borough counsel.
C. Recording Secretary
1. Record and read the minutes of all general membership meetings.
2. Keep the records for the R.Y.A.A. except those relating to athletics and finances.
3. Post the list of those eligible to vote and run for office by the first meeting in January.
4. Keep attendance. In the absence of the Recording Secretary, the President will appoint a person to keep attendance.
5. Record particular information on new members attending their first meeting.
D. Corresponding Secretary
1. Real all the communication directed to the organization to the body.
2. Handle all communications as directed by the body unless said communications are the responsibility of a standing committee.
3. Notify all eligible voting members by card, letter, or telephone of any vote that requires their notification showing time, place, and subject to be voted upon.
4. Handle any and all correspondence deemed necessary by the body, the Executive Committee, and the Board of Trustees.
E. Treasurer
1. Receive and give receipts for all monies paid to this organization, depositing same in the appropriate bank account in the name of this organization: Runnemede Youth Athletic Association Inc.
2. Disburse organizational funds only upon receipt of proof of purchase (this is for disbursements within the approved budget for any sport) and only disburse funds for any other purpose upon receipt of a bill and the body voted approval for such payment.
3. The treasurer shall act as member ex-officio of all committees concerning finances which result in disbursement of funds.
4. Transfer funds from savings account to the checking account to pay for any and all expenses that are approved for payment.
5. Keeps a minimum amount of money in the checking account to handle normal monthly expenses, with the remainder of the organization’s funds to be kept in a savings account or other interest bearing account.
6. Submit all bank statements, cancelled checks, books, records, ect. To the Board of Trustees for an audit at the end of every quarter. An audit for the entire previous year will be made by the Board of Trustees at the start of any new business year so that any new officers, as well as old officers, will be protected with regard to the handling of the organization funds during the course of the year.
7. Keep a “Slush Fund” separate the organization accounts. This money paid by the members, is only to be used by the members to finance work parties or any other activity concerning members only. Any funds collected in the name of the organization will be placed in the organization accounts and used only for organization expenses; (equipment, utilities, Good and welfare, ect.).
8. Keep petty cash account, in an amount not to exceed one hundred dollars ($100), to pay for miscellaneous expenses. (Such as stamps, stationary, postcards, ect.) These monies paid only on a signed voucher with receipts.
F. Assistant Treasurer
1. Assist the treasurer in his\her duties.
2. Sign the checks and handle all records in the absence of the Treasurer,
3. Assume the duties of the Treasurer if the Treasurer’s office is vacated, and remain in the office for the remainder of the year.
4. Inventory equipment within 60 days of the end of the season of all sports.
G. Duties of the Board of Trustees
1. Aid and assist the Executive Committee in all undertaking of the R.Y.A.A.
2. Audi the financial records of the organization at the end of each quarter, as well as an audit for the entire previous year, at the start of each New Year. The trustees will report the results of the audit to the body at the first business meeting held after the audit is completed.
3. Formulate a budget for the entire organization based on the separate budgets submitted by each sport or committee in need of money to function. Submit this budget to the body for approval. The budget will be formulated on estimated revenues.
4. Select an attorney to represent the organization in all matters that could require a legal opinion or legal documents to be drawn up in order to protect the interests of the R.Y.A.A. The attorney will advise the organization as to the legal course of action and in no way will speak for the organization unless given the authority by the Executive/Trustee Committee upon approval of the body. The selection of the attorney will be done by the Board of Trustees with the joint approval of the Executive Board.
5. Recommend for approval of the body, any over-budgeted expenses from any sport or committee, of such approval is warranted upon review of any such requests. If the trustees disapprove the over-budget request, no expenditure will be made.
6. Trustees will have the authority to hire a CPA if they deem necessary.
Article IV
Meetings
Section 1. Roberts’s Rules of Order will govern the proceedings of all meetings, except where they conflict with the adopted By-Laws of the R.Y.A.A
Section 2. The regular scheduled business meeting night shall be determined and adopted by the body at the first meeting of the new Executive Committee’s term. (Second meeting in February.)
Section 3. No meeting can be conducted as a formal meeting unless there are at least ten members, one of whom must be an elected executive officer.
Section 4. Meetings must be presided over by a member of the Executive Committee.
Section 5. Meeting times may be changed to different hours during the year depending on the sport that is in season at the time.
Section 6. The Executive Committee and the Board of Trustees shall hold a joint meeting at least once every month to formulate policy to be discussed at future general business meetings.
Section 7. Order of business at all general meetings will be:
a.) Call to order by the presiding officer.
b.) Roll Call of officers and trustees.
c.) Verification of a quorum.
d.) Introduction of new members and or guests.
e.) Read of the minutes of previous meeting.
f.) Treasurer’s report.
g.) Communications and Bills.
h.) Committee reports – Trustee report.
i.) Old business.
j.) New business.
k.) Good of the order. (50-50 winner.)
l.) All members present accounted.
m.) Adjournment.
Article V
Managers and Head Coaches
Section 1. The requirements and eligibility off all managers and head coaches are part and parcel of the playing rules of each sport involved.
Section 2. All head coaches and managers, as well as the commissioners of all sports, must be eligible to vote on all phases of R.Y.A.A. activities. The only exception being when a sport needs a manager or head coach and a candidate cannot be obtained from the eligible voting membership.
Section 3. Any person who coaches a sport as an assistant to the manager or head coach of that sport and who does not attend any business will be considered a non-voting member.
Article VI
Membership
Section 1. Any person 18 years of age or older, having an interest in the R.Y.A.A. may become a member upon the third meeting within a 12 month period.
Section 2. All members may vote on a motion presented on the floor at a general meeting, with no restrictions as to the number of meetings attended, unless the subject voted upon requires Article IX to be invoked.
Section 3. A member will only be eligible to vote for a By-Law change or for elections of officers and trustees if he\she has attended 12 or more of the regular business meetings during the year. Of the 12, a member must attend 50% of the regular meetings in any 90 day period preceding a vote.
Section 4. A member will only be eligible to hold elective office on the Executive Committee or on the Board of Trustees if the person is a voting.
Section 5. The Executive Committee plus the commissioner of the sport involved, if applicable, acting as a body; shall have the authority to suspend any member, officer, trustee, manager, head coach, assistant coach, player or anyone else connected with the organization whose conduct is considered detrimental to the best interests of the organization. Such charges may be submitted by any member of the organization, in writing, and will be reviewed by the Executive\Trustees Committee to ascertain whether or not these charges warrant action as described above. In the event of such a suspension, the party who is suspended may appeal this suspension at a regular meeting of the body. After the appeal is presented, a vote will be taken and a vote requiring 2/3 majority of the voting members present will determine whether or not the suspension will stand. All appeals must be presented to the body at the next regular scheduled business meeting after the suspension is given. Failure to appeal at this time will result in the decision of the Executive\Trustee Committee as being final and irrevocable.
Section 6. Any member or guest whose conduct is out of order will be subject to the following suspensions without appeal:
First Offense: One week suspension.
Second Offense: One month suspension.
Third Offense: Permanent suspension
Section 7. Monies received from the sale of refreshments provided at the regular meetings (over and above the cost of same) proceeds from the 50/50 drawing held at the regular meetings will be put in the “Slush Fund” and used to provide refreshments for work parties. This money may also be used for donations that are deemed not eligible for the use of the organization funds, but donations that the R.Y.A.A. membership votes to make. (This money is given by the membership and can be spent on the members or by the members as they see fit.)
Article VII
Governing and Monetary Policy
Section 1. The body shall approve all appointments made by the President or Executive/Trustee Committee on the following:
A.) All officers or trustees that are appointed as a result of a vacancy after the elections are held and are not filled as a result of the election.
B.) All officers or trustees that are appointed as a result of a vacancy caused by resignation or removal from office.
C.) Commissioner of any sports sponsored by the R.Y.A.A.
D.) All committee chairman – both standing or appointed committees (Standing committees are committees that function throughout the year. Appointed committees are committees that function on a temporary basis for a single purpose.)
E.) The attorney used as legal counsel, if needed, by the R.Y.A.A.
F.) The CPA used as counsel, if needed, by the R.Y.A.A.
Section 2. The body shall vote on all managers for the Major League/Little League, the Senior Little League, the Garden State League (or other traveling team as sponsored by the R.Y.A.A.), the basketball head coaches (both leagues), soccer, and any other manager or head coach required to run a major R.Y.A.A. function. The playing rules cover these conditions and terms.
Section 3. The body shall vote on all of the above if the commissioner of the sport has to appoint a manager or head coach after the elections have been held and a vacancy still remains. The body shall not vote on an appointment by the commissioner if the vacancy results during the course of the season because of resignation or removal. An appointment during the coure of the season not requiring the body’s approval will only stand for that season and the appointed head coach or manager will have to submit his name for the job in accordance with the playing rules of the sport involved if he\she plans to return the following year.
Section 4. The body will have the final approval of all budgets submitted by the various sports and committees, as wee as the overall budget submitted for approval by the Executive/Trustee Committee based on anticipated expenditures and estimated revenues.
Section 5. All bills that are submitted for payment, where the implied obligation of the agreed are met within a sport or committee budget that has been approved, will be paid automatically with the body advised as to what the money was used for and how much money is left in the budget for future expenditures. All bills that go beyond the approved budget of the sport or the committee must be submitted in the form of estimates to the Trustees along with an explanation as to why the additional money is needed and why the items to be purchased were not included in the original budget. This is to be done and the Trustees will not be forced into a position of having to approve the items without benefit of consultation.
Section 6. All bills will be paid by check, countersigned by the President or Vice-President and the Treasurer (or, in his\her absence, the Assistant Treasurer) after the approval of the body. Under no circumstances will any of the R.Y.A.A. bills be paid in cash with money from the treasury. The Treasurer or Assistant Treasure must sign all checks.
Section 7. The R.Y.A.A. will set up 5 accounts to include a checking and savings account for general fund, a “Slush Fund” for monies contributed by the members themselves (such as refreshments, 50/50, ect.), a petty cash account for fields and buildings. In order to insure adequate revenue and to keep the account solvent, twenty five (25) percent of all R.Y.A.A.
fundraisers shall be deposited into the fields and buildings account.
Section 8. The financial records shall be audited quarterly and at the beginning of each New Year, as set forth in the duties of Treasurer and Trustees.
Section 9. The Executive/Trustee Committee shall select the bank or banks to handle the R.Y.A.A. funds.
Section 10. All motions passed as temporary changes, or in answer to requests by outside organizations will prevail for current year or season only and must be voted on again the following year if introduced in the form of a motion. If a motion is intended to be added as a permanent By-Law change, it must be submitted and handled in accordance with Article IX which sets forth the procedures.
Section 11. An attorney will be used to handle any and all R.Y.A.A. business that involves the preparation and/or analysis of legal documents. Any and all decisions that are made will be submitted to the body for final approval before such decisions are implemented.
Section 12. If any sport or R.Y.A.A. sponsored activity desires to cease operation or continue to operate independent of the R.Y.A.A., such a proposal will be brought to the floor at the regular business meeting for discussion only. No formal action or vote (either for or against) will be taken without first having written notice sent to all eligible voting members by the Corresponding Secretary in accordance with Article IX.
Section 13. If the voting grants a sport or function to cease at the conclusion of its current year or season, all insurance will be cancelled at that time and any monies appropriated in a budget will be cancelled.
Section 14. If the voting grants the separation of a sport or function from the R.Y.A.A., the insurance and budget will be immediately cancelled and, from that point on, the said sport or function will be considered an outside organization. It is further stipulated that is a sport or function has been voted to separate from the R.Y.A.A., such separation must be followed within 30 days by a document prepared by legal counsel showing all terms and conditions of the separation and this document must be signed by all officers of the R.Y.A.A. and the officers of the new organization in order to protect both parties in the event a question arises as to which party is liable for any problems which may arise. Unless it is in writing, there is no agreement and the R.Y.A.A. is not bound to comply with any terms. If the officers of the new organization refuse to sign the said document, the officers of the R.Y.A.A. will make reasonable effort to inform the public of the separation.
Section 15. If any outside organization wants to use the facilities of the R.Y.A.A. to conduct an athletic program of any kind, they will submit their request in writing and the body will vote on such a request in accordance with the voting procedures contained in Article IX. If the body votes not to let the outside organization use the facilities, the Corresponding Secretary will so notify the organization by letter. If the body approves the use of the athletic field by an outside organization, such approval will be for the athletic field only and will not include the club house or the concession stands. Such a vote for approval must be followed within 30 days by a written lease prepared by legal counsel or a suitable document or letter signed by the officers of the R.Y.A.A. and the officers or stipulated representatives of the outside organization. The other organization must have the proper insurances to protect themselves as well as the R.Y.A.A.; agree to make all necessary repairs if damage occurs at their own expense; provide all the manpower to move and return to their original place, all fencing and seating that have to be moved so that they may operate their function or sport; seed and fertilize any grass area that will be used (if applicable) at their expense; make a deposit of any agreed upon sum payable to the R.Y.A.A. in event of default by the said organization. This sum of money will then be used by the R.Y.A.A. so that the necessary work may be done in order to prepare the field for future R.Y.A.A. activities, and not suffer any financial loss. Failure to provide a signed lease or a suitable document will make the agreement null and void. If any outside organization wants to use the facilities of the R.Y.A.A. for one day, they will submit their request to the President and will be granted approval or disapproval by him\her.
Subject 16. Any agreement to cease operation of an existing R.Y.A.A. program, or to let an outside organization use the facility (Athletic Field only)of the R.Y.A.A. will be for one year only and the agreement will be subject to renegotiations each year in order to give both parties equal opportunity to correct any problems that may arise during the course of the year in which the agreement is signed.
Article VIII
Playing Rules
Section 1. Local playing rules of this organization shell be set up by the Rules Committee or submitted to the body for approval at a meeting to be held at least one month before the first scheduled game of that sport is to be played. Any rule not covered by the local playing rules will be decided by the playing rules governing that particular sport. (Little League, Babe Ruth, professional baseball rules, and approved basketball and soccer rules, either college or high school.)
Section 2. All voting to be done to get the rules approved will be done in accordance with the voting procedures contained in Article IX.
Article IX
Voting Procedures
Section 1. The By-Laws, any requiring a special vote or any to be amended or repealed; the playing rules, any requiring a special vote or to be amended or repealed; or any special vote on any section of these XII Articles may be mended or repealed by a two-thirds (2/3) majority vote of all eligible members (as previously defined) present at the business meeting designated as the night these proposals will be voted upon. A 2/3 majority is calculated using only votes “For or Against” a “Abstain” vote is not used in the calculation.
Section 2. Each eligible voting member shall be notified of such a vote by the Corresponding Secretary. The notification shall be in the form of personal contact via post card or telephone indicating the time and place of the meeting; and the subject to be voted upon by the body. Notification shall be completed by the Friday preceding the scheduled vote.
Article X
Committees
Section 1. The President shall name committee chairmen prior to the first general meeting in October for the following standing committees:
A.) Ways and Means
B.) Fields
C.) Buildings
D.) Good and Welfare
E.) Sponsors (Signs and Ads included)
F.) Banquet and/or Recognition Night
G.) Equipment
H.) Insurance (all types)
I.) Parades (opening day, Fourth of July, ect.)
J.) Umpire-In-Chief
K.) Publicity
L.) Civic Organizations
M.)League and District Meetings (Commissioners of sport involved will attend)
N.) Commissioners of all sports involved within our program.
O.) Head Referee (Basketball)
P.) Soccer
Q.) Rules and By-Laws
R.) Refreshments
Section 2. Committee chairmen and the commissioners shall report the activities of their sport or committee each week at the weekly business meeting.
Section 3. The President shall appoint as many special committees as required, designating a chairman for each.
Section 4. The chairmen of any and all committees, stands or special, may convene their respective committees at any time.
Article XI
Standards
Section 1. Good and Welfare
A.) In the event of injury or illness requiring hospitalization to any member of the R.Y.A.A., or to his\her spouse, or to their child (Not a player in an R.Y.A.A. sponsored activity); the organization will send an appropriate card.
B.) In the event of injury or illness requiring hospitalization to any R.Y.A.A. sponsor or his\her spouse or child (not a player in an R.Y.A.A. sponsored activity); the organization will send an appropriate card.
C.) In the event of injury or illness requiring hospitalization to any player involved in an R.Y.A.A. sponsored activity or sport, the organization will get the an appropriate gift not to exceed $10.00.
D.) In the event of the death of any R.Y.A.A. member, their spouse, or child (not a player in an R.Y.A.A. sponsored activity or sport); the organization will send flowers (not to exceed $25.00) or an appropriate condolence if the family prefers no flowers (not to exceed $25.00).
E.) In the event of a death of a sponsor, their spouse, or child (not a player in an R.Y.A.A. sponsored activity or sport); the organization will send an appropriate message of condolence.
Section 2. Championship Awards – All acknowledgment trophies and awards will be contingent on the financial ability of the R.Y.A.A. to afford such expenditures. The responsibility for deciding on the ability of the R.Y.A.A. to afford such expenditures will rest with the combined Executive/Trustee Committee.
A.) Baseball: All members of the championship team will
receive trophies. (This includes: Pony’s, Minor’s and Major’s in the Little League, and the Senior League Champions.) The remaining teams in both Little League and Senior League on all levels of competition will have their teams acknowledged as participants at the banquet.
Garden State League: Will be awarded as follows:
Division Champions: The entire team will receive trophies.
League Champions: The entire team will receive appropriate jackets instead of trophies. In the vent they do not win either championship, the entire team will be acknowledged in the banquet or recognition night programs.
B.) Basketball: All members of the championship teams in both the Senior and Junior divisions will receive trophies. The remaining teams in both divisions will be acknowledged in the banquet or recognition night programs.
C.) Soccer: In addition to any awards given to the appropriate soccer league, if a team wins the League Championship, they will be awarded jackets in accordance with section 2 of this article.
Section 3. Graduates:
A.) Baseball: All 12 year old players completing their final year of eligibility in the Little League, all 15 year old players completing their final year of eligibility in the Senior Little League, and all 18 year old players completing their final year of eligibility in the Garden State League will receive a plaque.
B.) Basketball: All 12 year old players completing their final year of eligibility in the Junior Division and all 15 year old players completing their final year of eligibility in the Senior Division will receive a plaque.
C.) Soccer: All 13 year old players, having played two (2) years will receive a plaque on their final last year. If said player does not play one (1) more year, there will be no plaque awarded.
Section 4. Frank Passmore Award – This award shall be presented to the graduating player in the Senior Little League who displays outstanding qualities of sportsmanship, competitive spirit and good citizenship both on and off the field. The managers and commissioner of the Senior Little League will vote to determine this award.
Section 5. All-Star Awards – Players named to the Little League District #14 (Majors only) All-Star team, the Senior Little League All-Star teams (14-15 and 13 year old teams), the Garden State League All-Star team and to the Junior and Senior Division Basketball League All-Stars will receive an acknowledgment or an award to be determined by how far they advance in the various tournaments.
If the Little League (Majors Only) team wins District #14, each team member will receive a jacket. If the team advances to win the South Jersey Championship or goes on to higher competition, the initial award will stand.
If the Senior Little League All-Stars (either or both the 14-14 and the 13 year old) teams win the District Championship (this championship puts the winning team into the state finals) or goes to higher competition, each team member will receive a jacket.
Section 6. Individual Athletic Awards – None (Such as best hitter, fielder, pitcher, scorer, ect.)
Section 7. Bill Horn Award – (The R.Y.A.A. Man of the Year)
This award is voted by the members by a secret ballot cast by all eligible voting members in accordance with Article IX. The vote will be taken at a meeting night designated by the President at least thirty (30) days prior to the presentation of the awards. All ballots will be placed ina sealed envelope and given to the Mayor of the Borough of Runnemede. The Mayor or his staff will handle the procedure from that point on, and the mayor will present the plaque to the winner of the vote at the banquet or at the recognition night. The winners name will remain a secret until the night the award is presented.
Section 8. All acknowledgments, trophies, and awards must be sanctioned by the Executive/Trustee Committee.
Section 9. All awards won by tournament teams shall be officially presented to the President of the R.Y.A.A. by the manager or coach of that sport at the banquet or recognition night and then immediately returned to the R.Y.A.A clubhouse for display.
Section 10. All officers, members, and spouses of the R.Y.A.A. and the Auxiliary will pay for their own tickets to the banquet.
Section 11. Soccer Sportsmanship Award – This award shall be presented to the graduating player in the Sport of Soccer who displays outstanding qualities of sportsmanship, competitive spirit and good citizenship both on and off the field. The coaches and the commissioner of the Sport of Soccer will vote to determine this award.
Section 12. Basketball Sportsmanship Award - This award shall be presented to the graduating player in the Sport of Basketball who displays outstanding qualities of sportsmanship, competitive spirit and good citizenship both on and off the field. The coaches and the commissioner of the Sport of basketball will vote to determine this award.
Article XII
R.Y.A.A Auxiliary
Section 1. The Auxiliary will lease both the concession stands for the sum of one dollar per year.
Section 2. The auxiliary will furnish all non-existing equipment.
Section 3. The Auxiliary will form their own By-Laws and will be responsible for all funds.
Article XIII
R.Y.A.A Litigation Policy
Section 1. Any person that has pending litigation against the R.Y.A.A. and any family relative or member of the family household, shall be prohibited from coaching for the R.Y.A.A. and precluded from attending or participating at R.Y.A.A. meetings. (Adopted 2/13/07)
A. If any person has pending litigation against the R.Y.A.A. due to an issue with the R.Y.A.A. insurance carrier for unpaid medical expenses or any other unpaid insurance claims shall be allowed to coach and shall be allowed to attend all R.Y.A.A. meetings. (Adopted 3/27/07)
Section 2. Any persons that has had pending litigation against the R.Y.A.A. and the
Lawsuit has either been settled or dropped must be voted back into the organization according to Article IX of the bylaws. (Adopted 3/27/07)
A. Any person that is voted back into the organization will be considered a new member. (Adopted 3/27/07)
B. Any person that is NOT voted back into the organization shall be prohibited from coaching for the R.Y.A.A. and precluded from attending or participating at R.Y.A.A. meetings. (Adopted 3/27/07)
C. Any person that is NOT voted back into the organization may appeal after 180 days by submitting a written request to the organization. The organization will listen to the appeal and then a vote will be taken at the next scheduled general meeting. The vote will go according to Article IX of the bylaws. (Adopted 4/24/07)